Job Description

Job Description

Job Description

The American Trucking Associations (ATA) is seeking a talented and highly organized Programs Associate to join our Industry Affairs team, reporting to the Vice President, Industry Affairs.

The Industry Affairs Programs Associate provides logistical and administrative support to both the Industry Affairs Department and Women In Motion (WIM) Council.  

The position provides programming support to the Industry Affairs team, through event and programmatic management: America’s Road Team; Share the Road; Workforce Heroes, Intermodal Motor Carriers; LEAD ATA, Trucking U, Mike Russell Trucking Image Award, and National Truck Drivers Appreciation Week. The position also provides support to WIM through membership maintenance and program assistance. 

This position interacts with ATA staff at both HQ and the Hill, members, and stakeholders.

Because of the nature of this position, the incumbent is expected to be in the office 3 days a week at our HQ in Navy Yard (SE) Washington, DC. An ideal candidate will demonstrate flexible and efficient time management in a fast-paced environment and can manage and prioritize the workload - often with competing deadlines – working across all programs.

This role is required to be in office M, Tu and Th, due to the nature of the position. There will be some weeks where all five weekdays require you to be in office. May and October are busy seasons for this position and extended leave time may not be approved during those months. Travel for two yearly ATA conferences (Mid-Year Management Session in May and Management Conference & Exhibition in October) is required, along with preparation the two weeks proceeding each conference. 

This role will have the opportunity to travel around the US. Opportunities for advancement within the Industry Affairs department and greater ATA will be available and encouraged.

CORE FUNCTIONS:

1. Manage Financial and Sponsorship Records : Maintain department credit card charges, track sponsorship revenue, and handle expense reports for four truck programs.
2. Coordinate Program Logistics : Assist with building itineraries, shipping giveaways and materials, and preparing/distributing event binders for various programs.
3. Support Onsite Operations : Coordinate, print, and ship meeting supplies for Industry Affairs and WIM teams to ATA and/or industry events
4. Maintain Communication Channels for ATA Programs : Oversee Industry Affairs and WIM inboxes, respond to inquiries, and registration support for ATA events.
5. Track Engagement and Promote Events : Update charts with various industry affairs activities and attendance, and post event photos on program social media pages.

BACKGROUND REQUIREMENTS: 

Education/Experience - BS/BA in Hospitality, Event Management, Communications, or related field or 1 to 3 years’ experience in event planning, logistics planning, marketing, or communications required. 

Skills - 

1. Proficiency in Microsoft Office Suite is required.
2. Excellent oral and written communication skills are essential. 
3. Strong organizational, time and project management skills.
4. Meticulous attention to detail, with the ability to work under short deadlines. 
5. Demonstrated flexible and efficient time management; can work in a fast-paced environment while maintaining a positive and professional disposition.
6. Proficiency in an AMS (ATA uses Personify) or directory management websites is preferred. 
7. This role will support two teams and conduct cross-departmental projects. Ability to work independently and in a team environment on projects from inception to completion is highly preferred.

ADA QUALIFICATIONS: 

Work is sedentary and often performed in an office setting.  Work area is adequately lighted, heated, and ventilated.  The employee may occasionally lift and/or move up to 15 pounds.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

ADDITIONAL INFORMATION:  

Statements included in this job description do not necessarily represent an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job.  While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as circumstances change. 

Why Join the Industry Affairs Department at ATA?

The Industry Affairs department holds a unique position within ATA, engaging with everyone from recent graduates entering the industry to our chairmen and all those in between. Our programs complement our advocacy efforts and help promote the industry to the future workforce. Through our work, we have the opportunity to inspire and be inspired.

This role offers an incredible opportunity for anyone looking to gain meaningful experience while shaping their career. It serves as a springboard to success within the association space. You’ll be part of a supportive team that is genuinely invested in your growth and success.

ATA is the voice of the industry America depends on most to move our nation’s freight. We are a 90-year-old federation with state trucking association affiliates in all 50 states. We represent every sector of the industry, from LTL to truckload, agriculture, and livestock to auto haulers, and from large motor carriers to small mom-and-pop operations. 

ATA offers: 

• A competitive salary and benefits package
• Flexible hybrid work schedule
• Education assistance
• Various retirement plans with employer match
• Medical, dental & vision benefits at affordable cost
• HSA/HRA plans with employer contributions
• Medical and Dependent Care FSA plan(s)

Applicants must be eligible to work in the United States. Please no third-party, agency responses, re-postings, calls or walk-ins. Relocation assistance is not provided. American Trucking Associations is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or other protected veteran status

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