Job Description

Job Description

Job Description

Office Assistant (Body Shop)

• Location: New York, NY, USA
• Employment Type: Full-Time
• Benefits: Paid Time Off
• Compensation: $18/hour
• Job Title: Office Assistant
• Location: Formula Body Works
• Reports to: Nico, Office Manager

How to Apply

1. Complete the take-home quiz here: -8caf76fd996743319e66ed8a353bfb01?pvs=4
2. Submit your resume through ZipRecruiter

Job Overview

We are looking for an Office Assistant to join our team at Formula Body Works, an auto body shop. No prior work experience is required—we’re happy to train the right person. If you’re comfortable using software, enjoy helping customers, and are eager to learn, we’d love to hear from you.

Qualifications and Skills

• Comfortable using computers and technology
• Familiarity with macOS and tools like Notion, Slack, and Square
• Enjoys interacting with customers; friendly and outgoing personality
• Able to stay organized and manage multiple tasks simultaneously
• Valid driver’s license and ability to shuffle vehicles when needed
• Teachable and eager to learn
• Bonus: Passionate about the automotive industry

Daily Responsibilities: Communications with Vendors and Customers

• Oversee email inboxes and ensure timely responses
• Oversee communications with vendor portals
• Answer phone calls

Daily Responsibilities: Business Operations

• Keep Job Tracker database updated
• Order parts, create records in Parts Tracker, and link them to the corresponding job in Job Tracker
• Create daily worksheet schedule in Work Tracker database
• Manage Customer Review Tracker database

Daily Responsibilities: Moving Vehicles

• Park customer vehicles upon drop-off
• Retrieve vehicles from the shop to the curb when customers arrive for pickup

Additional Responsibilities

• Manage Invoicing: Follow procedures to bill jobs, including creating and managing invoices in Square
• Maintain Job Tracker: Create records for new jobs and update comments with current status
• Conduct CARCO Inspections: Document VIN, safety features, existing damage, and odometer readings; submit reports to relevant insurance providers

About Formula

• Long Island City’s Premier Body Shop
• Website:
• Google Business Profile:
• Address: 47-18 37th Street

Salary based on experience.

Company Description

Salary based on experience.

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